A video conference is an easy way to hold a visual meeting between two or more participants, no matter where they are in the world. In addition to being able to hear each other (which you can achieve with a simple audio conference), video conferencing adds a visual element. You can share screens or even see each other via webcams.
The only piece of equipment you must have for a video conference is a computer. This will allow you to share screens with your participants, so you can collaborate on documents and programs.
You can conduct a video conference with just a computer, using your computer's microphone and speakers for the audio. However, for the best conferencing experience you should instead use high-quality digital lines for the audio. You can achieve this by having all participants dial in to a simultaneous audio conference.
Video conferences connect multiple people via an internet connection. The computer displays the camera feeds so you can see each other face to face. This can be between two boardrooms or multiple people in different locations. You can also share your computer screen with your guests for efficient collaboration with people who may be geographically dispersed around the world.
Body language is an important part of successful communication. It helps clarify your meaning, which is important when communicating with people you may not know very well. Video conferences allow meeting participants to see each other, making it much easier to read everyone's body language.
The quickest way to make unanimous decisions in a short amount of time is for everyone to be viewing and working on the same document at the same time. Video conferences enable all meeting participants to view the host's computer screen so they can work on the relevant document in real time. Users can select what they want their participants to see - either the whole screen (including all open programs) or a single program can be shared.
Holding a video conference significantly reduces the costs associated with traditional face-to-face meetings where parties sometimes have to travel long distances to attend. Video conferences promote a more inclusive, collaborative work environment and helps increase productivity.
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